Documenting the Project Management Process

It is the documentation of the project management process that leaves a history of what was done and how it was accomplished for use in the future. This is not only required by most business, but a good idea so the same process does not have to be recreated in the future, thus saving time by the project manager.

The project management process for each project will entail the creation of 11 different ones. These include communications management, acceptance management, procurement management, issue management, risk management, change management, cost management, time management and the overall project management processes. Each one as a specific purpose in helping the project manager deal with the undertaking of all the tasks they will have to do that are involved with a project.

To help the project manage with all of the documentation of the each project management process there are programs readily available. These have a detailed outline on just what should occur within each process during the course of a normal project.  The better programs will not only help you devise a success process, but also give you real life samples so you can have an idea of just what might be encountered during your project execution phase of its life cycle.

As part of each project management process there should be a monitoring function. This allows the project manager to be aware of any problems or bottlenecks as they are occurring. This will reduce the reaction time so a positive resolution of the problem can be derived at.

Change is a part of life and every project. The one fear many project managers have is when the change project management process is modified by unauthorized personnel so the scope and goals of the project are now unachievable. This is sometime referred to as scope creep. To prevent this from occurring, a documented path for the proper approval and implementation of all changes has to be in place.

The documenting of a project management process is the only way for it to be known and followed correctly. All eleven processes in a project must be done so the outcome of a project can be a success.

Comments

Post a Comment

Popular posts from this blog

Lean Methodology

The use of lean methodology has grown in the manufacturing sector since it was first implemented after World War II. As time has progressed, this methodology has been refined with the end result of creating more, faster and with less. The type of companies that can best utilize the lean methodology approach is manufacturing, because of the principles involved with it. This is to create a product with as little invested as possible in the deliverable. For a company wishing to use the lean methodology , they must first analyze their process in depth. Once the analysis has been completed in every process, the process of eliminating waste can begin on the process as a whole. Each part of the process has to contribute to the end product. The cutting of waste from each and every step in the production of a deliverable is the core essence of the lean methodology approach. This can be in the material that is added or the number of workers necessary to complete the task. The overall reductio...
Read more

Communications Register

Under what situations should I create a Communications Register for my project ? For small, medium and large projects you should always implement a Communications Register. This register will identify all of the communications events that have taken place for the project and also the communications events that are due to take place in the future. The reason for listing the communications events that are due to take place is that it provides a single place where the project manager can use and control communications to stake holders. For example the register will enable the project manager to view the status of all of the communications to date and determine whether or not the stake holders to the project are being kept in the loop and informed.
Read more

Management Methodologies

The modifying and developing of new management methodologies to fit the needs of industry is an ongoing process. With the use of a computer, this has become a much easier process than before. This has made it very easy to create, customize and import existing methodologies along with managing several of them at once. You can use management methodologies to define new process you have developed or group any set of existing process into a new methodology. There are project management methodology programs that can assist in the documentation of your new methodology so it can be used and shared by those you have approved. You can even customize a methodology for a particular size project with this type of program. The most often use of this type of software program is to use several different management methodologies and modify them to you specific needs. This way you’re working environment and available resources can be made the most of in running your project. Most programs that allow ...
Read more