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Which steps should I implement for my Procurement Process ? A Procurement process involves procuring or obtaining goods and services form an external supplier to the project team. The steps which should be undertaken to obtain those goods and services include identifying the procurement items which are required by the team, documenting, approving and implementing a purchase order, receiving and approving the goods form the supplier which matches the purchase order, and finally approving the supplier payment.

Want to be a Senior Project Manager or expert in the project field? Then read this newsletter, to find out... How to Boost your Project Career You can work hard your entire career but not achieve the results you want. But by focusing your efforts in the right places, you can achieve outstanding results. Here are 5 valuable tips on how to do it. Always deliver the goods The easiest way to become successful is to “ride the wave of your success”. This means focusing hard on delivering your projects on time and under budget. You might have to apply some heavy-weight-boxer tactics to get there, but only by delivering projects on time will you be able to drive your career in the right direction. Choose the right projects You could manage 100+ projects on time, and never get the career boost you want. The trick is in managing the right projects. Start by managing bigger projects than you’ve managed before. Then when you’re ready, take on projects that are critical to the success of the organi

What is Procurement Management and why do I need a process? Procurement Management is basically the process of obtaining goods and services form a supplier external to the project. Procurement is typically a function with an organization which allows for obtaining goods and services from external suppliers or vendors in the industry such as IT, construction, or telecommunication suppliers. A Procurement Management process is put in place to ensure that those goods and services are obtained in a fair, accurate, and efficient manner.

How do I resolve Issues using an Issue Register? If you wish to identify and resolve issues quickly and expediently during the project life cycle then the use of an Issues Register will be critical to you. In this register you will identify all of the issues raised throughout the life of the project and you will not only describe those issues and rate their impact and priority but you will also be able to identify actions which when taken will resolve those issues. The trick with an Issue Register is not only to record those issues and actions taken but to monitor their status so that you can ensure that every issue is resolved quickly and efficiently. Up to date information on project management life cycle

Your ultimate goal in delivering a project is to finish on time, under budget and with a happy customer. But how do you do it? Here are 5 tips to help you. How to Deliver Projects Successfully These 5 tips will give you a head start: Be honest It may seem difficult but be totally honest and upfront with your customer right from the start. Tell them if their project is not feasible or if you don’t have all of the resource, money and time needed to deliver it successfully from the outset. Set their expectations by telling them what you will deliver and by when. And if it eventuates that you can’t deliver on your promises, then tell them about it immediately. By having an “open book” policy, you’ll gain your customer’s trust. And if you involve them early enough, they will be more supportive to your cause. Hand it over Managers often fall into the trap of believing that they can do things more efficiently than staff. Of course in many cases they might be right, but the problem is that the

Do I have to use an Issue form as well as an Issue process or does one suffice? Yes we suggest you use both the Issue form and Issue process together hand in hand. The Issue process will describe the steps needed to be taken to resolve issues immediately. However the first step in the issue process is the completion of the issue form which enables any team member to document an issue which is currently affecting the progress of the project, inhibiting the project from achieving the objectives stated and agreeded with the customer. An Issue form not only lists and describes the issues which are currently impacting on the project but it also lists actions, for the resolution of those issues.

How do I create an Issue Management process and how does it differ from a Risk Management process ? You can create an Issue Management process by using the documented steps provided in MPMM Professional. An Issue is different from a Risk because an Issue is something that is currently affecting the ability of the project to achieve its objectives, where as a Risk is something that may occur in the future, it is not currently impacting on the project. Risks and Issues are treated and resolved differently by the project manager. Where a Risk form is about putting in actions to minimize the likelihood of something happening, an Issue process is about implementing actions which can be taken immediately to resolve issues now.

Every Project Manager needs to deliver on time and under budget. But how do you measure your progress against budget to know if you’re on track? In this newsletter, we’ll tell you how. So read on to learn... How to Measure Progress against Budget A “project” by definition will always have a limited timeframe and a fixed budget. The “budget” is the amount of money that the Project Sponsor is willing to spend to achieve the project objectives. So here are some tips and hints on setting your budget and measuring progress against it. Don’t fix it in concrete Your first job as a Project Manager is to ask your Sponsor “So how long have I got and what’s the budget?”. Your next job is often to ask for more time and money to boost your chances in succeeding. You can do this by writing a Business Case, Feasibility Study,  Project Charter to show your Project Sponsor that you will need more money than that identified to date, to meet the project objectives. When you have agreed on an amount tha

I have a risk register currently it is not very effective. Can you please tell me what I should include within my risk register so that risks are properly resolved during the project? The two tricks to having an effective risk register are firstly using a risk register with all of the relevant columns and fields so that risks are appropriately documented. The second trick is in the use of the risk register which involves making sure that all risks are documented in the risk register and prioritized accordingly. The fields which should be included in a risk register are the date the risk was raised, a detailed description of the risk and it’s impact, the likelihood and priority of the risk , and finally the preventative and contingent actions taken to mitigate the risk. As already stated the use of the risk register is as important as the register it-self. You should always make sure that all risks are documented and the project manager is aware of the risks so that hey have the opportu

When I raise a risk with my project manager do I always have to fill in a risk form ? Yes, you should always complete a risk form every time you identify a risk that you believe your project manager should be made aware of. You do not have to complete the form in depth but you should at least provide a summary of the risk so that it is recorded. The reason is that it is then the project managers responsibility to take that documented risk and implement actions to mitigate it. If you do not document the risk accurately then it is easier for the project manager to overlook the risk during the project lifecycle. A risk form should included a detailed description of the risk, the likelihood of the risk occurring and the impact should it occur. It should also include a set of preventative and contingent actions to mitigate the risk effectively. The project manager reviews and approves the risk as well as the actions taken to mitigate it.

Should we have the same Risk Management Process for all our projects within our organization? Yes, yes, and yes. Regardless of your project size, length, and industry, every /risk Management process for projects should have the same steps. These steps include the identification of the risk, review of the risk to determine its likelihood of occurring and impact should it occur. Finally the process should include a set of actions which are undertaken to mitigate that risk. If you can implement the same risk management process for all of your projects then you will gain economies of scale by building an efficient process which quickly and easily helps to mitigate risk through out the project life cycle.