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Developing Effective Work Breakdown Structures The Work Breakdown Structure (WBS) is an often misunderstood and underappreciated tool of project management.  I would argue that it is a critical piece of the foundation of any project management methodology.  Many misconceptions exist about what a WBS is, how it is used and why it is such an important part of the project management process. A WBS is a deliverable-oriented , hierarchical grouping of the work to be executed by the project team to accomplish the project objectives and create the required deliverables.  It organizes and defines the total scope of the project . Each descending level represents an increasingly detailed definition of the project work (ie decomposition). No reference to WHO is doing the work No reference to WHEN the work is being done No reference to HOW the work is being done Rules for WBS attributes: Use NOUNS and ADJECTIVES to describe the work No dependencies, durations, resource assignment...

By deciding to use a project management office program within your organization, you have made a major change in the way your personnel will conduct their daily business routines. This is the digital path to helping your project team reach their maximum potential with the little amount of effort. For most organizations, the project management office personnel is the heart and soul of the operation. They are the ones responsible to make sure all of the business activities conducted by the company personnel are following the correct and most current set of standard and regulation in this industry. The list of these business standards includes PMBOK, Prince2 and ISO9000 at this time. While these standards for the industry, they do not take into account the different regions of the world or the countries in them. This too is the responsibility of you project management office group. Knowing all the small details of the regulations where your target audience is located can help prevent an...

The reasons your organization needs a PMO department is so your business can become more organized and be in compliance with the international standards the global market place now requires. Unfortunately the needs and requirements of a Project Management Office department is larger than what is just laying around your organization. It will take the installation of the proper framework and equipment so they can do their job in the most effeicent manner. To help an organization install a PMO department, the use of a checklist is very helpful. On the checklist with the actual requirements to help you set up this type of department right the first time. The first thing on the list will be the right location for this department to be located within your organization. When considering the location you need to think about access to it from all the departments in your organization. The easier it is for your staff to obtain the services and information from this department, the more likely t...

When it comes time to set up your PMO , the use of an all inclusive checklist will be very beneficial. This is an internal project that will be very complex and have specific needs that have to be met for this department to operate as planned. This set up has to be complete from the start so all of the tasks that will be required of this group will be possible. The very first thing needed to be done to create the PMO department is to decide on the optimum location for it. This has to be a secure location because of the work that is to be done by the staff working in this department. It is true that the standards and regulation every business works by is public knowledge, just how they are implemented and incorporated into your projects is proprietary information. Next on the PMO checklist is to install the infrastructure that is necessary for this group of employees to do their jobs in an effective manner. Not only is the location important but so are the systems they will be using t...

With the use of project office tools, you can proceed with the setup and installation of your project management office program easier and more efficiently so less time is wasted. The best tool available to assist in this setup is the project office checklist. The project office checklist has all of the tasks and components that will be necessary to properly get your PMO up and operational in your organization. This will not only include what is needed, but the foundation on which it will stand. As an example is the location of your PMO. This will be critical to how effeicent this new group will operate once their work commences. A critical component of your project office will be the actual infrastructure you place at its disposal. Without this group having the right resources at their disposal, their function as a critical component of your organization will be negatively affected. It would not make sense to have a receptionist in a closet or without a telephone. They could not per...

The PMO is the Project Management Office department of an organization that establishes the standards that the rest of the staff is to follow in their daily business practices. This allows your organization can follow the accepted paths that will permit their deliverables to be accepted by their target customer base. The typical PMO has a set of standards it follows that are now for the international and global market. This will include Pronce2, PMBOK and ISO9000. Each one is separate, but their goals are similar. This is to follow a set of standards on specific issues that are acceptable so a business or organization can attain a particular level of performance and be judged if they have met the criteria. For most organizations, the PMO department is created from scratch. The personnel might be from other departments, but the tasks and roles of this new department are new to the organization so a new set of procedures are necessary to be documented and implemented. The PMO will id...

The project management office program is the ultimate in organizational tools for business to use today that is helping item get the competitive edge over their rivals. This organizational tool is the foundation on which all of your process and system will run. This is the foundation on which all of your organizations documents are also created. The project management office is set upon the international known standards of Prince2 and PMBOK. This allows the users of this type of organizational tool to be assured the documents and products their documents help to create will be accepted by the international business community. This type of program was created to help address the fact that nearly 90% of all projects in the business world do not met targets set forth in time, costs or quality by the business cases that guide them. To help an organization with the set up of a program on this scale is the project management office checklist. This is the document that will assist you in he...

The project office checklist is an organized way to make sure your installation of the new project management office program is installed correctly. This will allow the users to take full advantage of all the processes and documents that are included in this type of software program. The reason there is a project office checklist that accompanies the project management office program is the fact that this is not a simple little program that just needs a CD to be placed in a computer and downloaded. This is a complete management type system that has many requirements. The first item on the project office is to help you check your current infrastructure to make sure it will support this program. This will allow the full potential of the program to be realized by the users once it is up and running. By having right equipment and tools in place, the installation can be done more efficiently than if the PMO team is having to wait on items that can takes days and weeks to arrive. There is...

The new PMO is a project management office program that helps any business move forward into the digital age faster than most think possible. To do this in the most efficient manner possible, you must have a plan. To place a PMO within your organization the most helpful tool is the PMO checklist. This checklist will have all of the critical systems and items on it to make sure each one is implemented correctly the first time. To begin this installation of your PMO, you need to locate the correct position you’re new PMO team is to be based out of. This location has to have ample space and the right infrastructure both physically and with computer systems to handle the job correctly. This requires you to obtain the correct equipment for your staff to use. You should also keep in mind the future and always have room for expansion. Just enough to do the job will limit the capabilities of what you are attempting to establish. The defining of the roles of your PMO team members is also on ...

The purpose of a project management office program is to provide a company with a software program that can use its organizational abilities to their benefit. The program itself is used by a designated group within your organization to retrieve all the current standards and implement them into your business processes. The main standards that are used by the project management office group are currently the Prince2 and PMBOK along with ISO9000 for certain markets. The exact standards you need to follow are guided by the markets you are selling your services or deliverables in and their requirements. Because the market place has grown to a global scale the project management office group is also required to obtain, analyze and follow the different governmental regulations that need to be adhered to. This is a great challenge since nearly every country and sometime regions within a country can have different requirements and regulations that must be followed. Fortunately there are many...

The use of a PMO group in the current business environment can give a company the edge they need to increase their efficiency to beat their rivals in the global market. They are the equivalent of the quality assurance team for the quality department when referring to projects, their standards and documentation systems. To create a PMO at your facility, a great deal of planning must be done. This is a group of people that works behind the scenes to make sure the processes, projects and all the procedures are in place to follow the current global standards so you’re deliverable are acceptable by the market place.  A few of the early standards that must have been adhered for products to be considered acceptable include Prince2 and PMBOK. With the growing influence of the European market ISO900 system is growing in importance and stature. This type of updating is the only purpose and meaning for the PMO group. It is not only their job, but their responsibility that no matter where their...

The new project office checklist is designed to help make the installation and use of your project management office system faster, easier and more efficient. This has a list of equipment, the standards that need to be followed, the roles of the team members and their responsibilities and a list of all the process that need to be completed for the project management office program to be put in place and function as designed. The function of the project office checklist is designed to help the right location for your team to be located within your organization. There is another section that helps you know what infrastructure is necessary to make full use of the abilities of the project management office program. Unless this is in place on time, the system many not function or could have a limited capacity to what it is intended to do. Having a project office checklist in front of you when locating and procuring the correct hardware the first time will make the installation process go...

The use of the project management office program in the business world has been expanding ever since it was first introduced years ago. As time has progressed, so has the quality of these programs. Today the better ones that are of the most use are built on the industrial standards of PRINCE2 and PMBOK. What a project management office program brings to a business is an organized path in helping the business run more efficiently. It does this by providing the necessary tools to plan, undertake and compete the necessary tasks involved in running a business. Once you have decided to infuse a project management office program into your business, the next step is to decide where is should be located and who will be the team members. This will then help you with the setup and training schedules that will need to be accomplished to implement this type of program into your system. The infusion of a project management office program into your established system must also be thought about. T...

Project office is an acronym of project management office. This term is also a reference to a checklist to assist anyone who wishes to set up a project management office program at their location. When the project office is used as a checklist, this will contain many helpful items that must be done. This includes the identification for the right location to place your project management office (PMO). It will also help to ensure you will have the proper infrastructure to support such an operation. This checklist will also assist you in procuring the correct equipment to be used in your PMO, along with any of the necessary tools to make the system more efficient. The project office will also help you to assign the different roles your PMO will play at your business, along with clearly defining the responsibility that go along with its deployment. You must know what it can do, so the users can be informed and trained on its capabilities. The project office will also make sure you have ...

The project office is the name of a management tool that has seen an increasing amount of usage by project managers since first introduced to the business world a few years back. As proficiency on computers by the project managers have increased, so has their use involving all aspects of a project. The project office management software is an all encompassing program that includes all the necessary tools a manager needs to plan, monitor and complete a project to a successful conclusion. To begin with, there are numerous templates that can be used as guides in the creation of the necessary documents that will be needed. This will include the ones required for the different plans along with all the schedules and forms that will need to be used. The list of the project office templates includes the all important quality plan along with the risk, communication and issue plans. The other templates are used to help create the other documents that will be needed during the course of the pl...

A PMO is a software program called the project management office. This is a program that assists the user in delivering a project on time and within budget. The reason it was developed is because the fact that a majority of projects in all industries fail to met one or both of the requirements in budget and time when related to a project. The most helpful part of the PMO is the project management templates. These templates assist the user in nearly every phase of a projects development, planning and implementation in saving time. This is because the creation of the necessary documents is less time consuming. The templates not only produce a professionally looking document, but are also a guide so all the necessary data is included. The project templates of the PMO not only saves time, but this can easily be translated into saving money. Since the task of document preparation is reduced, more tasks can be accomplished by the project manager than before in the same time frame. Along w...

The project management office is a software program that is utilized by businesses to set the standards on which their business practices will be set against. The main two sets of industry standards that are used for a business set of principals are PRIVNCE2 and PMBOK. A set that has grown in acceptance in recent years is the ISO9000 system. This system is now a requirement for anyone in the world wanting to do business in Europe. The reason the use of a project management office came into being was the dismal success rate of projects in most industries. The rate was below 10% success when compared to target budget, time and cost for large corporations. The medium size and small business had a better rate of success being 16% and 28%, respectively. What a project management office program brings to your business is its ability to help organize the different processes to help streamline them to become more efficient. But like all tools, if the proper implementation of this tool is no...

A project office is a software management tool that is used to help a manager deal with the different processes and issues under his control. This is also where the standards of the different processes are laid out in a formal document to be implemented. One way of looking at what a project office program will do is by considering it as the foundation for the standards that your business model is run by. Depending on what industry you are in, it is the relevant factor to which set of standards you need to follow. The reason for standardization with a project office is because of the different practices that were being used in the business world. One of the compliance standards that are widely accepted is the ISO system. This system simply states that you do what you say you are doing and document all of what you do. This is extremely simplified, but the meaning is there. The management of project office software can generally be categorized in three major groups. There is the enter...

With a project management office (PMO) program, you will have tools at your disposal that will lead to success in the business world. With a PMO the process needed to do any assigned tasks will become easier and more efficient. The actual makeup of a project management office program can be of many different configurations. It is all dependants on the software creator’s idea of what is important to their conception of the business world. The reason a project management office is used in the first place is to reduce the costs of projects, improve their chances of success with improved productivity which in the end brings a better bottom line to the project as a whole. Within a project management office program, it will have many items that will help you run the business or project your job has assigned you. These items or process in the program will help you with the different aspects of managing the different parts of your project. These part include the managing of time, cost asso...

The acronym PMO is for project management office. This is a methodology tool that assists project managers with the performance of their daily tasks as leaders of a project. By utilizing a PMO , a business has accepted the principals and standards of their industry for the execution of their projects they have decided to undertake. The standards and methodologies are set by the recognized industry principals set forth in PRINCE2 and PMBOK. The reason most companies use a PMO is because of the known statistic that 90% of all projects that are undertaken fail to meet the targets in either quality of the product, the time to complete the project or the budget set forth by the business plan for the project. When a company deploys a PMO into their work environment comes 11 management parts to help guide a project to a successful conclusion. These parts are categorized as Processes, Standards, Tools, Methodology, Training, Auditing, Reviews, Reporting, Terminology and Mentoring. With the ...