Method123

Start Your Project with a Kickoff Meeting The purpose of the kickoff meeting is to formally notify all stakeholders that the project has begun and make sure everyone has a common understanding of the project and his role. Like all formal meetings, there should be an agenda. There are a number of specific things you want to cover at this meeting: Introduce  the people at the meeting. Recap  the information in the Project Charter, including the purpose of the project, scope, major deliverables, risks, assumptions, etc. Discuss the important  roles and responsibilities  of the project team, clients and stakeholders. If there is confusion about the role of any person or organization, it should be discussed and clarified now.   Go over the  general approach and timeline  of the project. This gives people a sense for how the project will unfold. In particular, you will want to ensure that people understand what they need to be doing in the short-term to support the project. Ans...

Six Tips to Eliminate Excess Meetings Encourage Accessibility. Many times meetings are scheduled because decision makers have been inaccessible. They are holed up in their office with the door closed all day, or they may be road warriors that rarely return phone calls or emails. Encourage these key decision makers to make themselves accessible for quick questions, return calls and prompt email replies. This will eliminate the need to drag them, and a whole bunch of other people, into a meeting. Use a Good Project Management Tool. Affordable project management tools have reached a level of simplicity and sophistication that just a few years ago was reserved for expensive enterprise level solutions. Take advantage of these tools to do things that otherwise call for a meeting: task assignment, collaboration, and discussions. These can all occur virtually and eliminate the need for scheduling another meeting. Change Your Culture. Unnecessary meetings can be a result of people not wa...