A Business Case Starts with Documentation

A business case can be easily compared to a legal case. The basic structure and formats are the same. The purpose and outcomes of the different arguments, however, have vastly different consequences.

The main purpose behind a business case is to have a well documented reason for a specific project to be undertaken by a company. In many cases, there will be a practiced verbal argument for the project with the upper management for the needs and benefits of the project being presented.

In the presentation of the business case, how the resources of the project will be allocated and how the specific business needs of the company will be benefited by such a project should be presented. In many cases, though not always, this is also when a new project to increase the company’s revenue stream are to be presented.

A business case is also needed when a specific need of a company needs to be addressed. A good example is when a change in a vendor is needed. The reason can either be because of compliance issues or as a cost cutting measure. A good case in point is with the standard delivery of small items. Many companies use UPS. Because of stiff competition, the prices of other couriers dropped but UPS’are still the most expensive. A case can be made with viable figures to show how much money can be saved over the period of a year to justify the switch.

An internal business case also occurs when a system needs to be upgraded, like with software of computers. The justification will be the time can be saved to offset the cost. Since a license is needed for each program on each computer, part of the presentation should be the designation of which computers are to receive the upgrade and the reasons why it is not necessary for others.

No matter the reason for your business case, make sure you have sound facts that are referenced so verification can be done by a skeptic of your proposal.

Comments

Post a Comment

Popular posts from this blog

Lean Methodology

The use of lean methodology has grown in the manufacturing sector since it was first implemented after World War II. As time has progressed, this methodology has been refined with the end result of creating more, faster and with less. The type of companies that can best utilize the lean methodology approach is manufacturing, because of the principles involved with it. This is to create a product with as little invested as possible in the deliverable. For a company wishing to use the lean methodology , they must first analyze their process in depth. Once the analysis has been completed in every process, the process of eliminating waste can begin on the process as a whole. Each part of the process has to contribute to the end product. The cutting of waste from each and every step in the production of a deliverable is the core essence of the lean methodology approach. This can be in the material that is added or the number of workers necessary to complete the task. The overall reductio...
Read more

Communications Register

Under what situations should I create a Communications Register for my project ? For small, medium and large projects you should always implement a Communications Register. This register will identify all of the communications events that have taken place for the project and also the communications events that are due to take place in the future. The reason for listing the communications events that are due to take place is that it provides a single place where the project manager can use and control communications to stake holders. For example the register will enable the project manager to view the status of all of the communications to date and determine whether or not the stake holders to the project are being kept in the loop and informed.
Read more

Management Methodologies

The modifying and developing of new management methodologies to fit the needs of industry is an ongoing process. With the use of a computer, this has become a much easier process than before. This has made it very easy to create, customize and import existing methodologies along with managing several of them at once. You can use management methodologies to define new process you have developed or group any set of existing process into a new methodology. There are project management methodology programs that can assist in the documentation of your new methodology so it can be used and shared by those you have approved. You can even customize a methodology for a particular size project with this type of program. The most often use of this type of software program is to use several different management methodologies and modify them to you specific needs. This way you’re working environment and available resources can be made the most of in running your project. Most programs that allow ...
Read more