Risk Management Tools

Template Tips: How to develop a robust “Quality Plan”





‘Meeting the quality expectations of the customer is critical to the success of the project. To ensure that the quality expectations are clearly defined and can reasonably be achieved, a Quality Plan is documented. The Quality Plan should:

  • Define what quality means in terms of this project

  • List clear and unambiguous quality targets for each deliverable. Each quality target provides a set of criteria and standards which must be achieved to meet the expectations of the customer

  • Outline a plan of activities which will assure the customer that the quality targets will be met (i.e. a Quality Assurance Plan)

  • Identify the techniques used to control the actual level of quality of each deliverable as it is built (i.e. a Quality Control Plan).


It is important to review the quality not only of the deliverables produced by the project but also of the management processes which produce them. A summary of each of the management processes undertaken during the execution phase should be identified within the quality Plan including Time, Cost, Quality, Change, Risk, Issue, Procurement, Acceptance and Communications Management.

Project Tips: How to undertake Risk Management





Risk Management is the process by which risks to the project (e.g. to the scope, deliverables, timescales or resources) are formally identified, quantified and managed during the project. A project risk may be identified at any stage of the project by completing a Risk Form.

A Risk Form should include:

  • Summary project information

  • A description of the risk identified

  • A rating of the likelihood / impact of the risk occurring

  • A list of preventative actions to be taken to minimise the likelihood of the risk occurring

  • A list of contingent actions to be taken to minimise the impact to the project should the risk occur

  • A formal approval section for authorisation of the risk actions.


Following completion and approval of the Risk Form, the risk actions are implemented and the risk is re-assessed to determine whether or not it has been mitigated.

Comments

Post a Comment

Popular posts from this blog

Lean Methodology

The use of lean methodology has grown in the manufacturing sector since it was first implemented after World War II. As time has progressed, this methodology has been refined with the end result of creating more, faster and with less. The type of companies that can best utilize the lean methodology approach is manufacturing, because of the principles involved with it. This is to create a product with as little invested as possible in the deliverable. For a company wishing to use the lean methodology , they must first analyze their process in depth. Once the analysis has been completed in every process, the process of eliminating waste can begin on the process as a whole. Each part of the process has to contribute to the end product. The cutting of waste from each and every step in the production of a deliverable is the core essence of the lean methodology approach. This can be in the material that is added or the number of workers necessary to complete the task. The overall reductio...
Read more

Communications Register

Under what situations should I create a Communications Register for my project ? For small, medium and large projects you should always implement a Communications Register. This register will identify all of the communications events that have taken place for the project and also the communications events that are due to take place in the future. The reason for listing the communications events that are due to take place is that it provides a single place where the project manager can use and control communications to stake holders. For example the register will enable the project manager to view the status of all of the communications to date and determine whether or not the stake holders to the project are being kept in the loop and informed.
Read more

Management Methodologies

The modifying and developing of new management methodologies to fit the needs of industry is an ongoing process. With the use of a computer, this has become a much easier process than before. This has made it very easy to create, customize and import existing methodologies along with managing several of them at once. You can use management methodologies to define new process you have developed or group any set of existing process into a new methodology. There are project management methodology programs that can assist in the documentation of your new methodology so it can be used and shared by those you have approved. You can even customize a methodology for a particular size project with this type of program. The most often use of this type of software program is to use several different management methodologies and modify them to you specific needs. This way you’re working environment and available resources can be made the most of in running your project. Most programs that allow ...
Read more