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What do you do when your project goes over budget? We suggest working smart by reading these 7 tips on... How to get your project back under budget If you have a set budget for your project and you’re currently exceeding it, then it’s unlikely that you’ll get it back under budget unless you do something about it. So here are 7 tips to help you do just that: Take a helicopter view First summarize all of the expenditure on your project to date vs. the expenditure you planned at the start. Then quantify the amount you have exceeded your budget by. If you’re more than 10% over budget in total, then you need to take action. Review spend Next, review your actual spend vs. planned spend per week. Have you always been spending more money than you had budgeted, or is it only in the last few weeks? Then narrow down the cause of the problem. Was it that your budget was flawed, or have you experienced problems that were unexpected? Lower resources Now take the first step towards saving costs by de...

How do I complete a Project Status Report for my project? Do I need to do it even when the project is on track? To complete a Project Status report you can simply use the template provided within MPMM. A report will include a description of the status of the project including the determination of whether or not the project is on schedule and has an acceptable level of risk. A detailed Project Status Report will further more list all of the deliverables that have been completed by the project in the last reporting period and it will identify all outstanding deliverables for the following reporting period, and whether those deliverables are on track to be completed.

Under which situation would a Communications Process be suitable for my project? All projects should implement a Communications Process for ensuring that the stake holders in the project team are kept adequately informed. A communications process involves all of the communication events that take place throughout the communications life cycle and the methods for communicating the status of the project to stake holders. Examples include team meetings, project presentation and weekly project status reports. A communications process will also identify when each of those communication events should take place and the approval process needed for each event before it is undertaken.

Almost every Project Manager encounters a project delay in their career. It’s often unavoidable, as you may have been given an impossible delivery date from the outset. Regardless of the reason, these 5 tips will help you to know... What to do when your project slips At some point during your project, you may develop a gut feel that your project is going to be late. If this happens, immediately compare your planned vs. actual progress at a summary level and determine whether your gut feel is likely to be correct. If it is, then take these 5 steps: Just how late exactly? The first step is to identify how late it is that you’re likely to be. If your plan doesn’t tell you this, then meet with all of your team leaders or members individually to assess the amount they have delivered to date vs. what was planned for delivery at this point. Of the work remaining, how complex or risky is it? In many cases, people do the easy tasks at the start, so often the last 20% of the project takes 80% o...

When would I use an Acceptance Register and how would I use it? The Acceptance Register is used by the project team to gain final approval from the customer. The register records every deliverable that is produced by the project, and it lists all of the acceptance tests that have been completed and whether the deliverables meets the requirements of the customer as specified in the initiation phase. Finally the Acceptance register lists all the acceptance tests and whether the deliverables were signed off by the customer as being 100% complete. Further information on Life Cycle

How do I complete an Acceptance Form and in which situation should I do it? You can complete an acceptance form quickly and easily using MPMM Professional, which includes an Acceptance form template . This template allows you to gain the customers final acceptance that a deliverable that has been produced meets their needs satisfactorily. The form specifics the criteria upon which the customer will review the deliverable, standards which have been meet and the results of the acceptance review. And finally the form will include the customers’ final approval.

To succeed as a Project Manager, you need to “watch your projects like a hawk”. This means tracking every aspect of your project to ensure you deliver on time. To help you do this, read these 5 tips on: How to Track Your Projects It’s a tough challenge; juggling people, equipment, time, money and materials to complete your project on time. To do it successfully, you need to keep an eye on 5 key areas of your project... 1. Time and Cost Put an hour aside every week to determine if you are likely to complete the project on time. To do this, identify any tasks that are running late and determine whether they are likely to delay the overall project. Then look for ways that you can save time by; finishing tasks earlier, delaying non-critical tasks to after the project has been completed, or gaining approval from your Sponsor to remove tasks altogether. In this weekly meeting, you also need to review the total spend of the project to date against the original budget set. Identify ways to red...